Preparation of Measurement Book for BOQ

Introduction to Measurement Book (MB):

A Measurement Book (MB) is an official record used for documenting and certifying quantities of works executed on-site, forming the basis for preparing the Bill of Quantities (BOQ) and facilitating payments.

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Data Required for Measurement Book:

The Measurement Book includes specific information to maintain accuracy and accountability, including:

• Identification Data:
  • Project name and location.
  • Contractor’s name and details.
  • Measurement Book reference number and issue date.
  • Name and designation of the person responsible for recording measurements.
• Work Description:
  • Clearly defined description of each item measured (e.g., excavation, concreting, brickwork, flooring, painting, plumbing).
• Quantitative Data:
  • Length, breadth, height/depth (dimensions of items).
  • Detailed measurements, clearly recorded, and organized systematically.
  • Deductions for openings, voids, or overlaps clearly indicated.
• Date of Measurement:
  • Exact date and time when measurements are recorded.
• Signature and Authentication:
  • Signatures of the measuring personnel, contractors, site engineers, and approving authority for authenticity.

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Units for Measurement:

Standardization of units is critical for accurate and transparent measurement processes. Typical units used are:

1. Length:
   • Meters (m), centimeters (cm).
2. Area:
   • Square meters (m²).
3. Volume:
   • Cubic meters (m³).
4. Weight:
   • Kilograms (kg) or metric tons (MT).
5. Number (Nos.):
   • Countable items such as doors, windows, fixtures, or furniture.

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Procedure for Recording Measurements in MB:

• Clearly identify and mark measured items on plans and drawings.
• Measurements must follow a consistent and logical sequence (e.g., room-wise or floor-wise).
• Avoid duplication or omissions of work items.
• Record clearly and legibly to avoid ambiguity.
• Note down any deviations, modifications, or changes clearly.
• Measurements must be checked and cross-verified by relevant authorities.

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Preparation of Bill of Quantities (BOQ):

BOQ is a structured document listing quantities, descriptions, and rates of work items required in a construction project, derived directly from the Measurement Book.

Steps to prepare BOQ:

1. Item Description:
   • Detailed specification and description of work items (e.g., type of materials, finishes, workmanship).
2. Quantity Calculation:
   • Using accurate measurements from MB.
   • Apply standard methods of measurement (such as IS:1200 standards in India).
3. Units and Rates:
   • Clearly define measurement units for each item.
   • Apply rates based on current market analysis or standard schedule rates (SSR).
4. Summation and Analysis:
   • Sum total quantities clearly.
   • Provide sub-totals for distinct categories (e.g

Sample Format for Preparation of BOQ:

Project Title: Residential Interior Design
Location: [Project Address/Location]
Client: [Client Name]
Prepared by: [Name of Architect/Engineer]
Date of Preparation: DD/MM/YYYY

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BILL OF QUANTITIES (BOQ)

Item No.	Description of Work	Unit	Quantity	Rate (₹)	Amount (₹)
A. Civil Works
A.01	Brick masonry wall using bricks of class designation 75 in cement mortar (1:6) of thickness 230mm, including curing, scaffolding, and necessary finishing.	m³	10.00	6,000.00	60,000.00
A.02	Providing and applying internal cement plaster 15mm thick (1:4), including surface preparation and curing.	m²	120.00	350.00	42,000.00
Subtotal (A)					1,02,000.00
B. Floor Finishes
B.01	Providing and fixing vitrified floor tiles (600mm x 600mm) laid in 1:4 cement mortar, including grouting, polishing, and curing.	m²	80.00	900.00	72,000.00
B.02	Providing and fixing ceramic wall tiles (300mm x 450mm) laid on wall surfaces including cement mortar (1:4), grouting, and necessary finishing.	m²	45.00	750.00	33,750.00
Subtotal (B)					1,05,750.00
C. Furniture Works
C.01	Providing and installing modular kitchen cabinets with marine plywood carcass, laminated finish shutters, handles, hinges, and required hardware.	Nos.	1.00	95,000.00	95,000.00
C.02	Providing and installing bedroom wardrobe of marine plywood with laminate finish including shelves, drawers, hardware, and fittings.	Nos.	2.00	50,000.00	1,00,000.00
Subtotal (C)					1,95,000.00
D. Plumbing and Sanitary Works
D.01	Providing and fixing white vitreous washbasin including fixtures, faucets, waste coupling, and necessary plumbing connections.	Nos.	3.00	5,000.00	15,000.00
D.02	Providing and laying concealed plumbing pipes (CPVC), including fittings, accessories, joints, elbows, tees, etc.	m	50.00	350.00	17,500.00
Subtotal (D)					32,500.00
Grand Total (A+B+C+D)					₹ 4,35,250.00

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Important Notes:

• Rates: Clearly specify whether rates include labor, materials, transport, taxes, overhead, and profits.
• Units: Ensure standard units of measurement (m, m², m³, kg, Nos., etc.) are consistently applied.
• Specifications: Include clear and detailed item specifications for accuracy and comparability.
• Validation: The BOQ must be signed, verified, and approved by the project architect, engineer, or competent authority.